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Sunday, February 26 • 1:45pm - 2:30pm
(SIDEWINDER) Guiding Incoming MD Students to Data Security Compliance: A Gateway to Medical Professionalism

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Abstract Body: Objectives After this session attendees will be able to: * Understand the requirements of data security policy at Stanford Medicine. * Describe how Stanford Medicine attains 100% compliance with data security policy among incoming students prior to the start of classes. * Discuss strategies that other schools have taken with regards to setting and enforcing data security policy. Methods Information security is a critical priority for Stanford Medicine. As of May 31, 2015, Stanford University policy states that all Stanford-owned computers and devices must be verifiably encrypted. This also applies to personally-owned computers and devices which either may store or access High-Risk Data (including Protected Health Information (PHI)) or which are used on the Stanford network. Since it is assumed that incoming MD students will access PHI during their learning, all MD students must be fully compliant with this policy before starting classes. This requirement is viewed as a gateway to critical discussions on medical professionalism. Every year Stanford Medicine matriculates approximately 90 students to our incoming class. Students receive their admissions packet containing matriculation instructions and the acceptance letter between November and March. In early July, they begin receiving communications directly from the administration with further details about the requirements for their upcoming matriculation. One of these requirements is compliance with Stanford data security policy. Stanford has implemented a set of systems to track and report on compliance. If a student is not compliant before the deadline they will be barred from class, they will not have access to their course materials online, and they will not have security access to student facilities (lounge, gym, study rooms). Once the initial communication is sent out, every week until orientation week, students are sent individualized reminders until they reach compliance. On orientation week, they receive daily reminders. IT support is available to students over the phone, at an on-campus Tech Bar and at one-on-one support sessions scheduled during orientation week. As a result of these efforts, we have not once had to enforce the consequences of non-compliance. Intended Outcomes In this session we will present Stanford Medicine’s policy, process and results. But we intend for this session to be more of a conversation than a presentation. We want to hear from the attendees how data security has been addressed at their institutions and what are the common barriers, pitfalls, and factors for success. Let’s learn from each other! Target Audience Office of Student Affairs, Privacy Office, IT staff and leadership, Admissions, Students 

avatar for Pauline Becker

Pauline Becker

Senior Project Manager, Stanford Medicine
Educational Technology | Curriculum Management | Classroom Technology | Project Management | Instructional Design

Sunday February 26, 2017 1:45pm - 2:30pm

Attendees (6)